Standing Committees

Board Executive Committee

Role

The Executive Committee will foster the development of the NDF Board so that it can most effectively and efficiently shepherd NDF’s mission: to support the transmission of dharma.

Responsibilities

Support and nurture the Board by planning meeting agendas, retreats, strategic planning and other Board development efforts

Report to the NDF Board.

Members

Kathe McKenna (Chair), Maureen McGee, Susan Malloy, Jane Moss

Ethics

Role (Charge)

Articulate what constitutes ethical (including sexual) misconduct by any NDF staff (including Board Members, Lamas and Teachers, employees). Establish appropriate procedures to address any complaints and manage the process.

All recommendations by the Ethics Committee must be approved by the Board.

Responsibilities
  • Establish ethical (including sexual) misconduct policies – an NDF Code of Conduct
  • Ensure that NDF personnel sign the NDF Code of Conduct, kept in the Wonderwell office
  • Establish procedures to address misconduct (including determination of whether misconduct has occurred)
  • Resolve the concern(s) within an Ethics Committee discussion with the party or parties involved, or move forward with the complainant’s request for a Formal Grievance process as outlined in the NDF Complaint Procedure
Composition

At least one teacher or board member and at least one person not a teacher or board member; at least one member should have some background and/or experience addressing issues of misconduct.

Members

Kathe McKenna (Chair), Joel Baehr, Brad Howell, Suzanne Harvey

Inclusion and Equity

Role (Charge)
The Inclusion and Equity Committee advises the Board of Directors on how to ensure that Natural Dharma Fellowship (NDF) creates and maintains activities and environments in which the richness of diverse races, cultures, races, genders, sexual orientations, abilities perspectives, backgrounds and life experiences are valued, welcomed and supported through participation in our Sangha.
Responsibilities
  • Provide guidance to the Board regarding how to promote diversity, equity and inclusion through the language, content of public statements and social media presence of NDF.
  • Provide guidance to the Board about structural and educational changes that will promote cultural literacy and competence.
  • Provide guidance, resources and recommendations to the Board and the Sangha for educating and empowering ourselves to recognize the suffering incurred by marginalized people and embody compassionate action in response to this suffering. We will also provide guidance, resources and recommendations for training to tend to our interdependent, collective suffering.
Members
Francine Rainone (Chair), Susan Malloy (Secretary), Suzanne Harvey, Kathe McKenna, Cara Snajczuk, N. Carr Robertson, Tracie Palmer, Naomi Bailis Please Note: The NDF Inclusion and Equity Committee has compiled resources to support NDF members and others in overcoming the damage done by racism and healing the divisions that separate us from our true nature. Click for Anti-Racist Resources

Stewardship

Role

The role of the Stewardship Committee is to support the Mission and Values of Natural Dharma Fellowship by raising monetary resources. The focus of the Committee’s activities will be to meet operational needs as well as to plan for the long-term needs of NDF.

Responsibilities
  • Create and maintain a database of accurate, up to date information on donors and NDF members that facilitates future contacts
  • Work with the Board, the Finance Committee, and any other relevant committees, to develop 1-, 3- , 5- and 10-year projections of the financial needs of NDF so that we can plan our activities accordingly
  • Work with the Board and our Spiritual Directors to conduct an Annual Giving Campaign
  • Create paths for Planned Giving that could be the basis of an endowment
  • Engage in any other activities that facilitate the opportunity for people to engage in the practice of Dana
Members
Anne Rugg, Chair,  Nancy Miller, Vice-Chair,  Matthew Bellows, Kathy Chamberlin, John Cook, Al D’Andrea, Suzanne Harvey

Governance

Role

Leads in assessing the knowledge, skills and attributes needed by the board in order to enhance its quality, effectiveness and viability to serve Natural Dharma Fellowship.

Responsibilities
  • Board Members
    1. Contacts board members whose terms are expiring to assess their continuing interest in serving on the board
    2. Identifies potential board members and explores their interest in and availability for board service
    3. After consultation with the Lamas, nominates individuals to be elected to the board
    4. Designs and conducts orientation for new members and provides mentoring
    5. Provides ongoing program of board information and education about best practices for non-profit boards
  • Board Effectiveness
    1. Initiates periodic assessments with the board of its performance
    2. Regularly reviews policies and practices regarding participation, By-Laws, conflict of interest and other board policies and practices and suggests improvements as appropriate
    3. Provides ongoing counsel to the board leadership on steps they might take to enhance board effectiveness
    4. Manages periodic board retreats to develop board skills and build community
  • Board Leadership
    1. Nominates board members for election as officers and conducts elections
    2. Tracks the strategic planning needs of NDF
  • Board Compliance
    1. Ensures all board members sign off on the appropriate policies  (such as the annual Conflict of Interest)

Members

Anne Rugg, (Chair), Suzanne Harvey, Kathe McKenna, and Maureen McGee.

Governance

Role

The Finance Committee provides the financial oversight and operations for NDF, including accounting, budgeting, reporting, internal controls, and investments.

Responsibilities
  • Develop annual operating and capital budgets with NDF’s stakeholders/Board and then monitor adherence
  • Develop multi-year operating and capital budgets
  • Monitor the operating budget results and suggest initiatives and corrective actions
  • Present useful and readable reports to the Board and NDF management
  • Maintain a contingency plan so financial operations continue without interruption when there is a loss of personnel or equipment
  • Arrange loans and lines of credit subject to Board approval
  • Define major financial policies (subject to Board approval) to help ensure NDF’s assets are protected, and then ensure the policies are being followed
  • Define an investment policy (subject to Board approval) then invest NDF’s funds accordingly
Members

Phil Malloy, Treasurer, Alida Bryant, Matthew Bellows

Marketing

Role

The role of the Marketing Committee is to publicize Natural Dharma Fellowship events, including those at Wonderwell Mountain Refuge and those offered online, in order to build and increase interest in our programming, to raise awareness of NDF in the local, national and Buddhist communities, and to contribute to the sustainability of Wonderwell Mountain Refuge.

Responsibilities
  • Plan event promotion, working from when an event is posted on the website, through the various marketing and registration processes, using original descriptive information taken from the website description page, updating and finalizing information, placing ads and social media posts, creating and distributing flyers
  • Allocate the annual budget as appropriate to represent NDF and WW in:
    • National magazines—Lion’s Roar, Buddhadharma, Tricycle
    • Upper Valley and local businesses, yoga studios, cafes, libraries
    • Upper Valley and local publications such as the Kearsarge Shopper, Valley News
  • Coordinate Marketing strategies as needed with Wonderwell event managers and other NDF personnel and committees
  • Conduct regular assessments/evaluation of the effect of advertising on participants in NDF programs and retreats (rely on reports from others, such as Wonderwell Registrar and Online Coordinator)
  • Coordinate with Tech/Communications on e-newsletter and websites as they relate to marketing
  • Report to the NDF Board of Directors
Members

Barbara Pontier (Chair), Kris Waldman, Suzanne Harvey, Lama Liz Monson

Personnel

Role

To establish a clear structure of roles and responsibilities held by individuals (paid or volunteer) with an eye to ensuring all NDF tasks are successfully managed. To ensure that individuals are supported in the exercise of their roles, that burn-out is minimized, and that accountability is ensured.

Responsibilities
  • To assure that every job has a job description including role, responsibilities, who is the supervisor, whom the staff supervise
  • To ensure that each staff person has a supervisor/mentor and that the practice of Deep Listening is employed in supervision
  • To assess how each job fits into the overall management of NDF
  • To follow appropriate legal procedures as a responsible employer
  • To report to the NDF Board
Members

Jane Moss (Chair), Kathe McKenna, David Bayer

Tech/Communication

Role

The Tech Committee coordinates upkeep of the website, supports online teaching and meditation presence, as well as disseminating online communications.

Responsibilities
  • Maintain upkeep of the NDF/Wonderwell website
  • Manage and support Zoom and other methods of online teachings and retreats
  • Coordinate other areas of our web presence such as Facebook, Instagram, and Twitter
  • Acquire and edit web content such as photos, audio files and text files
  • Provide information by e-newsletter
  • Report to the NDF Board
Members

Barbara Waldorf (Chair), Dianne Wiroll, Chris Hall, Barbara Pontier, Zach Phillips

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